Join us for a free webinar, “Working from Home? Learn How to Run Engaging, Productive Remote Meetings”on June 17th, 2020 at 11am EST led by Seth Davies, Senior Vice President, Competitive Solutions, Inc.
The pandemic has changed the way people work and interact with others. Employees are working from home, collaboration and communication are compromised. Zoom or online meetings while good for checking in, are not necessarily focused on moving the business forward. How do leaders continue to engage their employees, hold them accountable and drive better business results?
In this 30 minute webinar attendees will learn how to facilitate an effective business focused, web meeting using an online business management system. Outcomes of the online meeting are enhanced communication, increased engagement and accountability, and ultimately driving better business results.
Click here to register
Meetings are an essential part of every organization and the ability to run effective meetings is a critical part of your organization’s success. Keeping meetings, tight, effective and on-track takes discipline. And meetings that waste time also squander energy, productivity, and money.
Here are three tips to make your meetings better:
1. Action Register – Use an action register to capture assignments and tasks resulting from discussions in the meeting. This will eliminate discussing a topic multiple times. Close each meeting by reviewing the action register and receive verbal affirmation from attendees on assignment and target dates.
2. Standard Agenda – Develop a standard agenda for weekly meetings. Items may include, Action Register Review, Scorecard Review, Recognition, Round-the-Table and Meeting Audit. Participants will come prepared to have a meaningful meeting that will advance the business.
3. Meeting Audit – Typically, people talk about how bad a meeting was outside after the meeting. At the conclusion of the meeting ask these questions: “Did this meeting advance the business?” “Thumbs up or Thumbs Down?” Participants must provide justification behind “thumbs down” regarding the meeting. This will drive a continuous improvement mindset.
If you would like a sample Meeting Audit Checklist, complete the form at the bottom of this page.
Shift from a Leader Driven Meeting to a Team Driven Meeting
To enhance and encourage a culture of engagement, shift from a leader driven meeting to a team driven meeting by implementing the following tips:
- If you are the team’s formal leader and facilitating the meeting, stop! Changing the facilitator role from the team leader to another team member can create a different dynamic for team effectiveness and participation without limiting the role and authority a leader has to drive business results and engagement.
- Rotate and distribute other meeting roles to encourage more participation and engagement in the meeting process by all meeting participants.
- Require preparation for the meeting to include pre-written or typed speaking points and adherence to utilizing pre-read material when necessary for timely discussion.
- Establish the expectation that meeting participants will speak for themselves to include status of actions, performance against metrics, etc.
- Be mindful of and work to overcome tacit group dynamics imbedded in the work climate, such as employee longevity, titles, physical choice of meeting seats, etc. which may impact participation/engagement in a meeting setting.
For more tips on effective meetings visit our Meeting Misery: Meeting Makeover Edition