3 Tips to Better Meetings

Meetings are an essential part of every organization and the ability to run effective meetings is a critical part of your organization’s success.  Keeping meetings, tight, effective and on-track takes discipline. And meetings that waste time also squander energy, productivity, and money.

Here are three tips to make your meetings better:

1. Action Register – Use an action register to capture assignments and tasks resulting from discussions in the meeting.  This will eliminate discussing a topic multiple times. Close each meeting by reviewing the action register and receive verbal affirmation from attendees on assignment and target dates. 

2. Standard Agenda – Develop a standard agenda for weekly meetings.  Items may include, Action Register Review, Scorecard Review, Recognition, Round-the-Table and Meeting Audit.  Participants will come prepared to have a meaningful meeting that will advance the business.

3. Meeting Audit – Typically, people talk about how bad a meeting was outside after the meeting.  At the conclusion of the meeting ask these questions: “Did this meeting advance the business?”  “Thumbs up or Thumbs Down?”  Participants must provide justification behind “thumbs down” regarding the meeting.  This will drive a continuous improvement mindset.

If you would like a sample Meeting Audit Checklist, complete the form at the bottom of this page.

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Engage Your Team!

Shift from a Leader Driven Meeting to a Team Driven Meeting

To enhance and encourage a culture of engagement, shift from a leader driven meeting to a team driven meeting by implementing the following tips:

  • If you are the team’s formal leader and facilitating the meeting, stop! Changing the facilitator role from the team leader to another team member can create a different dynamic for team effectiveness and participation without limiting the role and authority a leader has to drive business results and engagement. 
  • Rotate and distribute other meeting roles to encourage more participation and engagement in the meeting process by all meeting participants.
  • Require preparation for the meeting to include pre-written or typed speaking points and adherence to utilizing pre-read material when necessary for timely discussion.
  • Establish the expectation that meeting participants will speak for themselves to include status of actions, performance against metrics, etc.
  • Be mindful of and work to overcome tacit group dynamics imbedded in the work climate, such as employee longevity, titles, physical choice of meeting seats, etc. which may impact participation/engagement in a meeting setting.

For more tips on effective meetings visit our Meeting Misery: Meeting Makeover Edition


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