Engage Your Team with Productive Meetings

To enhance and encourage a culture of engagement, try implementing the following 5 tips at your next meeting:

  1. If you are the team’s formal leader and facilitating the meeting, stop! Changing the facilitator role from the team leader to another team member can create a different dynamic for team effectiveness and participation without limiting the role and authority a leader has to drive business results and engagement. 
  2. Rotate and distribute other meeting roles to encourage more participation and engagement in the meeting process by all meeting participants.
  3. Require preparation for the meeting to include pre-written or typed speaking points and adherence to utilizing pre-read material when necessary for timely discussion.
  4. Establish the expectation that meeting participants will speak for themselves to include status of actions, performance against metrics, etc.
  5. Be mindful of and work to overcome tacit group dynamics imbedded in the work climate, such as employee longevity, titles, physical choice of meeting seats, etc. which may impact participation/engagement in a meeting setting.

For more information on how to improve employee engagement and make your meetings more productive, visit our Meeting Misery page.

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3 Tips to Better Meetings

Meetings are an essential part of every organization and the ability to run effective meetings is a critical part of your organization’s success.  Keeping meetings, tight, effective and on-track takes discipline. And meetings that waste time also squander energy, productivity, and money.

Here are three tips to make your meetings better:

1. Action Register – Use an action register to capture assignments and tasks resulting from discussions in the meeting.  This will eliminate discussing a topic multiple times. Close each meeting by reviewing the action register and receive verbal affirmation from attendees on assignment and target dates. 

2. Standard Agenda – Develop a standard agenda for weekly meetings.  Items may include, Action Register Review, Scorecard Review, Recognition, Round-the-Table and Meeting Audit.  Participants will come prepared to have a meaningful meeting that will advance the business.

3. Meeting Audit – Typically, people talk about how bad a meeting was outside after the meeting.  At the conclusion of the meeting ask these questions: “Did this meeting advance the business?”  “Thumbs up or Thumbs Down?”  Participants must provide justification behind “thumbs down” regarding the meeting.  This will drive a continuous improvement mindset.

If you would like a sample Meeting Audit Checklist, complete the form at the bottom of this page.

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Engage Your Team!

Shift from a Leader Driven Meeting to a Team Driven Meeting

To enhance and encourage a culture of engagement, shift from a leader driven meeting to a team driven meeting by implementing the following tips:

  • If you are the team’s formal leader and facilitating the meeting, stop! Changing the facilitator role from the team leader to another team member can create a different dynamic for team effectiveness and participation without limiting the role and authority a leader has to drive business results and engagement. 
  • Rotate and distribute other meeting roles to encourage more participation and engagement in the meeting process by all meeting participants.
  • Require preparation for the meeting to include pre-written or typed speaking points and adherence to utilizing pre-read material when necessary for timely discussion.
  • Establish the expectation that meeting participants will speak for themselves to include status of actions, performance against metrics, etc.
  • Be mindful of and work to overcome tacit group dynamics imbedded in the work climate, such as employee longevity, titles, physical choice of meeting seats, etc. which may impact participation/engagement in a meeting setting.

For more tips on effective meetings visit our Meeting Misery: Meeting Makeover Edition

 

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